Administrative Assistant – School Improvement & Learning

Temporary part-time (45.6 hours per fortnight) | 12-month opportunity commencing 20 July 2026 | Newcastle West

Help drive excellence in teaching and learning across our Diocese.

We're looking for a highly organised and proactive Administrative Assistant to support the School Improvement & Learning team. You'll play a key role in coordinating professional learning, managing communications, and supporting initiatives that enhance educational outcomes across our schools.

If you enjoy working in a collaborative environment and making a meaningful contribution behind the scenes, we'd love to hear from you.

The Administrative Assistant School Improvement & Learning will play a key role in providing comprehensive administrative support to ensure the efficient operation and success of the School Improvement & Learning team. Working closely with the Head, System Leaders, Executive Assistant and the wider School Improvement & Learning team, this role will assist in the coordination of initiatives aimed at fostering innovative pedagogical practices and operational functions aligned with the strategic goals of Catholic education. 

The Administrative Assistant will contribute to the implementation of curriculum strategies, professional learning and networking opportunities, and resource development by managing schedules, communications, documentation, and logistics. The role will also be engaged in supporting team projects and initiatives as well as ad hoc administrative tasks. Through attention to detail and proactive organisational support, this role will help the team achieve their goal of continuous improvement and excellence in operational functions across Diocesan schools

EXPERIENCE/CRITERIA

• Ability to articulate a clear understanding of and a personal commitment to Catholic education and the mission of the Church through Catholic schools.
• Demonstrated ability to work within a team, manage multiple projects with competing priorities, deliver expected outcomes within set timeframes, prioritising and meeting deadlines, and working unsupervised to meet team objectives.
• Advanced digital and desktop publishing skills (all Microsoft Office programs), and ability to use data and analytical programs (including Excel) and survey tools.
• Strong conceptual, analytical, and problem-solving skills and the ability to develop and implement practical and workable solutions in a large and complex organisation in line with Diocesan standards, policies, and procedures.
• Ability to collaborate to support the establishment of team protocols that support accurate record keeping and file management and maintain a high level of confidentiality.
• Excellent written communication skills, strong verbal communication skills and interpersonal skills with demonstrated ability to respectfully establish and manage relationships with people at all levels to promote consensus, forge partnerships and build trust through consistent actions, values and communications.

QUALIFICATIONS

• Relevant tertiary qualifications (Business degree or Diploma level qualification in relevant field) or relevant industry experience
• Current paid NSW Working with Children Check (WWCC) number
• Current driver’s license

CONDITIONS OF EMPLOYMENT

Catholic Schools Office, Diocese of Maitland-Newcastle Employees Enterprise Agreement 2024

• Work in quality schools where students are nurtured, challenged and encouraged to excel and grow
• A corporate fitness program through Fitness Passport (T&C's apply)
• Employee assistance program (EAP)
• Training and staff development programs
• Paid parental leave for eligible employees
• Access to long service leave after just five years for eligible employees.

FOR FURTHER INFORMATION

Contact Patricia Humble, Head of School Improvement & Learning on Tel: 04•••••511 or via email: pat••••••••••••@mn.catholic.edu.au

TO APPLY, CLICK ON THE APPLY BUTTON BELOW AND

• Please provide a cover letter along with your resume
• Within your cover letter address each of the selection criteria as listed under EXPERIENCE/CRITERIA above and ensure your response to each criteria is no longer than 300 words.

Applications will be reviewed as they are received, and this position may close prior to the advertised closing date if a suitable candidate is identified. Early applications are encouraged.

Please note, not adequately addressing the selection criteria may result in your application not being shortlisted.

Applications for this position will only be considered if submitted through the following platforms: our careers page on our website, mnpeople, Indeed, Seek, or LinkedIn.

Applications close: Wednesday 8th July 2026 at 11.59pm 

Additional information

The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect.  It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons.  All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.